Rollup fields

A rollup is a number on one row that is an aggregate over rows in another collection: an invoice’s subtotal over its line items, a campaign’s raised_amount over its donations, a budget’s amount_spent over its expenses, a ticket type’s sold over the tickets issued.

backlex keeps it up to date. Every write to a row being summarised — create, update, delete, from any surface — restates the column it feeds. The column is read-only through the API: you change the rows, not the total.

Why this isn’t a computed field

A field’s computed option makes it a SQL generated column (GENERATED ALWAYS AS (quantity * unit_price) STORED). Those can only read the row they sit on — neither Postgres nor SQLite lets a generated expression reach another table. That covers line_total = quantity × unit_price on the line and balance_due = total − amount_paid on the invoice, but not total itself.

A rollup is a plain stored column the server refreshes. Stored, rather than computed on read, for a concrete reason: schemas routinely put a generated column on top of one of these numbers (balance_due = total - amount_paid), and a generated column can only reference a real column.

Shape

{
  "name": "subtotal",
  "type": "number",
  "rollup": {
    "from": "invoice_lines",
    "via": "invoice",
    "fn": "sum",
    "field": "line_total"
  }
}

• from — slug of the collection holding the rows being aggregated.
• via — the relation field on that collection that points back here. Must be a relation, not a relation_many (a list is not one parent).
• fn — sum · count · avg · min · max.
• field — the numeric column to aggregate. Required for everything except count, which counts rows and takes no field.
• filter — optional; see below.

The column’s type must be integer or number. avg requires number — an integer column would silently truncate the average.

Empty parents

count and sum over no rows are 0 — a total of nothing is zero, not unknown — and that is the column’s DDL default, so a parent created before its first child already reads correctly with no refresh having run. avg / min / max over no rows are genuinely undefined and stay NULL.

Filtering which rows count

"rollup": {
  "from": "invoice_lines",
  "via": "invoice",
  "fn": "sum",
  "field": "line_total",
  "filter": { "status": { "_eq": "billable" } }
}

Same condition DSL as permissions; field references resolve against the child row.

Two rules:

• Soft-deleted children never count, filter or not. Deleting a line takes its money off the invoice whether the delete was hard or soft.
• The filter cannot reference $user, $tenant, $org or $now (rejected at save time). A rollup is one stored number every reader shares, so it must not depend on who triggered the refresh — otherwise the last writer’s view becomes everyone’s, and the next writer silently overwrites it with theirs.

Reading and writing

Reads are ordinary: the column appears in REST, GraphQL, CSV export, the changefeed and the SDK like any other number, and can be filtered and sorted on.

Writes are refused, on every surface:

PATCH /api/items/invoices/:id  { "subtotal": 999 }
→ 422  Field "subtotal" is a rollup of "invoice_lines" (read-only)
       — change the invoice_lines rows instead

The admin item form renders a rollup read-only and never sends it; bulk edit and the spreadsheet grid skip it for the same reason.

Keeping it honest

The refresh is a single UPDATE … SET col = (SELECT … ) statement emitted right after the child write, through the same chokepoint as the write itself. That matters twice over:

• Concurrency. Nothing reads the old total first, so two lines inserted at once can’t both write back the same stale number. Whichever statement runs second sees the first one’s row.
• Atomic batches. The refresh joins the transaction and rolls back with the row that provoked it. A total that survived a rolled-back line would be wrong with nothing left to explain it.

Re-parenting refreshes both sides — moving a line from invoice A to invoice B takes the money off A as well as putting it on B.

Adding a rollup to a collection that already has rows

PATCH /api/collections/:slug backfills automatically when a rollup definition changes, and reports what it restated:

{ "ok": true, "slug": "invoices", "rollupBackfill": ["subtotal", "line_count"] }

Without that, existing parents would read the column’s neutral default — a total that is confidently wrong, which is worse than one that is obviously missing.

Repairing drift

A few paths write rows without going through the item write path: a restore, a template seed, a direct SQL edit. And a rollup added in one isolate can take up to the schema-cache TTL (30s) to be seen by a sibling. For those:

POST /api/items/invoices/rollups/refresh   # → { ok: true, refreshed: ["subtotal"] }

bun backlex collections refresh-rollups invoices

Also on the SDK (client.from("invoices").refreshRollups()) and MCP (schema.rollups_refresh). Idempotent and safe to run at any time — it restates every rollup column on the collection from the rows it aggregates.

Limits

• No chaining. A rollup cannot aggregate a column that is itself a rollup — the refresh statements are emitted in write order with nothing to make an outer total catch up, so it would sit one write behind. Refused at save time.
• Integer-keyed collections are not supported. The child’s relation column stores ids as text; against an integer primary key that comparison errors on Postgres and — worse — matches nothing on SQLite, where every total would quietly read 0. (External-DB migration is what creates those collections.)
• One hop. A rollup reads the collection it names, not that collection’s relations. For a grand total across two levels, roll up each level.
• The reverse index is cached per isolate (30s, shared with the schema cache). A rollup added elsewhere may not fire for that long; the refresh endpoint above is the recovery.

Where it lives

Piece	File
Field shape + validation	packages/db/src/field-types.ts (RollupSpec, validateRollupSpec)
The refresh statement	packages/db/src/rollup.ts
Runtime + reverse index + backfill	apps/web/src/server/services/items/rollup.ts
Write-path hooks	apps/web/src/server/services/items/write.ts, services/graphql/core.ts
Admin editor	apps/web/src/client/admin/fields/field-rollup-editor.tsx
Tests	apps/web/tests/rollup-field.test.ts, rollup-surfaces.test.ts